83% of RFPs Processed via Agentic AI Without Manual Review
A global enterprise needed to cut time and effort spent on RFP intake and quote creation. CES built an agent‑based workflow that extracts inputs, reuses prior content, and accelerates compliance.
Scroll down for the whole story
The Challenge
High manual effort to parse RFPs and assemble responses
Quote-generation TAT slowed by manual extraction and review
Compliance checks for building-code and government rules
the client
Elevator & Escalator
Technology Stack
- LLMs
- Machine Learning Algorithms
- Intelligent Document Understanding
- Smart Label Generation
- Classification Workflow
Solution Area
- RFP Processing Automation
- Quote Generation Workflow
- Compliance Validation
the impact
Only 17% of RFPs required manual intervention
Immediate reduction in quote-generation TAT
Fewer hours spent on proposal responses
Faster compliance checks for regulated contracts
Workflow-led RFP intake.
Faster quote cycles.
The Need
Reduce hours spent on RFP intake and response preparation, shorten quote-generation TAT, and introduce repeatable compliance checks—without losing control over review and approvals.
Challenges
- RFP parsing and classification at scale: Incoming RFPs required consistent parsing and structured classification to route work through the right proposal steps.
- Quote data extraction with controlled review: Quote inputs had to be extracted reliably from documents, with a review safety net to prevent rework.
- Compliance checks for regulated contracts: Generated proposals needed to be checked against building-code guidelines and other requirements tied to government-specific contracts and state regulations.
- RFP Parser (first-level agent): Implemented smart label generation using LLMs and machine-learning algorithms to parse and classify incoming RFPs for subsequent workflow steps.
- Quote Generator with document understanding + safety-net review: Automated extraction of quote inputs via intelligent document understanding and surfaced extracted data for manual review where needed, reducing time spent on manual checks.
- Proposal + engineering diagram reuse workflow: Enabled an analysis flow that compares current requirements with past proposals and engineering diagrams to support faster proposal building.
- Compliance Checker for government-specific contracts: Added compliance checks aligned to building-code guidelines and other rules tailored to state regulations for regulated contracting scenarios.
- Only 17% of RFPs required manual intervention
- Reduced hours spent responding to proposal requests
- Immediate reduction in quote-generation TAT
- Faster compliance validation for regulated proposal submissions
strategic client partner
Take the Next Step
If RFP intake and quote prep are consuming too many hours, we can implement a workflow that parses, extracts, validates, and routes proposal work with clear review points. Talk to our Strategic Client Partner.
connect now!